Last week I wrote about how the COVID economy has brought business leaders face to face with the flaws in their pay strategies. That experience has left many wondering what should happen going forward—and whether incentive plans should play a larger or a smaller role in their rewards approach. I asked the question: Should you even offer incentives in an economy as uncertain as this one? The answer was “yes,” because what is needed in an unstable environment is an agile pay strategy. Here, I expand on that thought by discussing what an agile pay strategy looks like.
Previously, we discussed why and how you should view your compensation plan as you would an investment portfolio. Each pay and benefit offering is like an “asset class” in your rewards “portfolio.” As economic conditions improve or weaken, instead of stopping or removing certain plans and replacing them with others, you should simply “rebalance” your portfolio—just as you would with your investments. You shift how much weight will be given to each program. But what should those programs be and how do you effectively balance them?
There are two decisions you must make before you can determine which specific pay plans to offer. The first is how you want to balance guaranteed versus value sharing (variable) compensation. The second is how much of your value sharing should reward short-term performance and how much long-term. These decisions create the framework you will need to build flexibility into your pay strategy.
So, how do you decide what those balances should be?
In the last article, I suggested that any good investment portfolio begins with the drafting of a philosophy statement. Your pay “portfolio” is no different. Your company needs a well crafted compensation philosophy statement that, among other things, articulates the following:
More can be included in the philosophy statement, but at a minimum it should address each of those issues. Hopefully, you can see how the construction of this kind of statement can help your decision-making about compensation during economic crises like the one we’ve just experienced.
At the heart of constructing a rewards approach flexible enough to withstand wide economic swings is to make sure you adopt a balanced approach to value sharing. These means two things: 1) you make a large portion of potential earnings subject to variable compensation tied to performance, and; 2) you create the right balance between short and long-term incentives. The problem with most companies’ compensation strategies is that they focus too much on rewarding short-term results and are laden with guarantees (salaries). As a result, when an economic crisis hits (like the one we’ve been experiencing), the business has no where to pivot in its pay offering. It either has to reduce payouts or lay off employees. This is illustrated in the following chart which shows two potential compensation offerings for a sample position.
Note that in this illustration, although plan B puts more of the employee’s earnings “at risk,” if the requirements are met for achieving a full payout under either plan, the cash flow impact is equal to the employee’s salary plus their value sharing payout. In this scenario, during an economic crisis, the company has few options. It can freeze the incentive plan, it can ask the employee to work for a smaller salary, it can furlough the employee or it can lay the person off. Those are the only realistic options for managing the cash flow impact of compensation.
Contrast that example with the options shown in the chart below.
Note the flexibility introduced by adding just one additional component to the compensation offer—a long-term value sharing plan.
To bring our discussion full circle, let’s apply the principles just discussed to the economic crisis that recently hit us. Suppose your rewards offering resembled the second chart more than the first when COVID-19 hit. Instead of simply freezing your annual bonus plan, asking employees to take lower salaries or laying people off, you had an additional alternative. You could “rebalance” your compensation “portfolio.” Employees could be told that while you wouldn’t be in a position to pay their normal annual incentive this year, you would increase their long-term value sharing plan contribution if the company met certain performance thresholds. Or, you could go to an employee who had a $100,000 salary with additional $30,000 of potential earnings through a bonus plan and say: “How about we lower your salary to $80,000 for now, with a $10,000 bonus potential but increase your long-term value sharing plan contribution to $40,000?” The employee now has a compensation package valued at $150,000 instead of $130,000 for the year and the company has lowered its cash flow exposure from $130,000 to $90,000. Why the reduction in cash flow impact? Because the long-term incentive isn’t an expense until it is paid out.
Once you grasp the concept of expanding your compensation “portfolio” to include a broader range of asset classes (specific pay offerings), you can begin to see the possibilities for minimizing the risk associated with your rewards approach. You can literally put yourself in the position of offering your employees higher total earnings potential while simultaneously lowering your cash flow exposure. And once this concept sinks in, you can begin “mixing and matching” various scenarios until you arrive at a compensation allocation that properly reflects your company’s pay philosophy.
With the COVID economy fresh in your mind, now is the time to begin reconstructing your pay approach. See incentive compensation as an ally that can help bring the flexibility you need to your rewards strategy.